PAC Positions & Responsibilities

Here you'll find information about PAC Executive positions and responsibilities. Elections are held in June of each year.

President

The President shall:
(a) Convene and preside at membership, special, and Executive meetings.
(b) Ensure that an agenda is prepared and presented.
(c) Know the Constitution and Bylaws and meeting rules.
(d) Know where to find resources to assist members.
(e) Appoint committees where authorized to do so by the Executive or membership.
(f) Consult PAC members regularly.
(g) Ensure that the PAC is represented in school and school district activities.
(h) Ensure that PAC activities are aimed at achieving the objectives and purposes of the organization.
(i) Be the official spokesperson for the organization.
(j) Be a signing officer.
(k) Submit an Annual Report to the Annual General Meeting.

President-Elect

The President-Elect shall :
(a) Assume the duties and responsibilities of the President in the President's absence or upon request.
(b) Assist the President as needed and perform such special duties as the Executive decides.
(c) Be a signing officer of the PAC.
(d) Submit an Annual Report to the Annual General Meeting.

Secretary

The Secretary shall:
(a) Record the minutes of all meetings. NOTE: In the absence of a Secretary from a meeting, the President shall appoint another person to act as Secretary for that meeting.
(b) Distribute minutes to members.
(c) Issue and receive correspondence on behalf of the PAC.
(d) Keep all records of the PAC.
(e) Be a signing officer of the PAC.
(f) Keep an accurate copy of the Constitution & Bylaws of the PAC.
(g) Submit an Annual Report to the Annual General Meeting.

Treasurer

The Treasurer shall:
(a) Be one of the signing officers of the Executive.
(b) Receive all funds for the PAC.
(c) Disburse funds authorized by the Executive or members.
(d) Maintain an accurate record of all expenditures of the PAC.
(e) Give a report of all receipts and expenditures of the PAC.
(f) Deposit all funds collected on behalf of the Council in an account at a recognized financial institution approved by the PAC.
(g) Make books available for viewing by members upon request.
(h) Have the books ready for inspection annually.
(i) With the assistance of the Executive, draft a budget and tentative plan of expenditures.
(j) Ensure that another signing officer has access to the books in the event of his or her absence.
(k) Submit an Annual Financial Statement at the Annual General Meeting of the PAC.

District PAC Representative

The District PAC Representative shall:
(a) Seek input from the PAC so as to carry forward the concerns of the PAC to the District PAC.
(b) Report back to the Executive and Members the proceedings at the District PAC Meetings.
(c) Liaison with Surrey School District #36 on specific matters as directed by the Executive.
(d) Submit an Annual Report to the Annual General Meeting.

Past President

The Past President shall:
(a) Assist and give advice to the President and/or Executive where and when requested.
(b) Help smooth the transition between Presidents.
(c) Perform additional duties and responsibilities as requested by the Executive andlor President.
(d) Submit an Annual Report to the Annual General Meeting.

Members-at-Large (two positions)

Members-at-Large shall:
(a) Serve in a capacity to be determined by the PAC at the time of their election, andlor at other times throughout their tenure as the needs of the PAC require.
(b) Submit an Annual Report to the Annual General Meeting.